In the world of boat tours and charters, ensuring a smooth operation goes beyond just having a skilled captain and a stocked cooler. A crucial tool for keeping things organized is the manifest – a detailed list of everyone expected on board. Think of it as the roll call for your aquatic adventure, guaranteeing everyone who booked a spot gets to experience the thrill of the open water.
Understanding a Boat Tour Manifest in Booking Software
When dealing with the United States Coast Guard, a boat manifest means a true and accurate list of persons onboard a vessel. Just because someone has reserved a seat on the boat doesn’t mean they boarded. This distinction is important should a manifest be needed for any kind of search and rescue mission. No point looking for someone who was never there in the first place!
One of the unique features of Indexic is the ability to generate a true manifest and not just a reservation list. To generate a manifest, you must first know the names of all the people who will be coming to the event, not just the name of the person making the reservation. Within the simple setup of your events, you can select to ask for each ticket holder’s name. This means if someone reserves 3 tickets, the system will auto-prompt them to enter the names of the three people coming on the trip.
Having everyone’s name is just the first step because although you now have a full list of everyone booked, you still don’t know if they all arrived and departed on the trip.
Once people arrive and check in with you, all you have to do is check them in on the system (classic Indexic one-click functionality). This then adds them to the manifest. You can print your manifest or just use the mobile version. Indexic also allows you to add any staff needed, such as the captain and crew. Your manifest is now a true representation of who was onboard, for which trip, and for what date; all the information you need to be compliant with Coast Guard regulations.
Example of a system-generated manifest:
If you are using Indexic’s reservation software and you want to set up a manifest for your event, contact us and we’d be happy to assist you. 800-472-4781 Ext. 2 or support@indexic.net.